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Notice of Privacy Policy

This privacy policy explains how we maintain certain information private and secure while using that information to serve you better. This notice is provided to you as required by the Federal Privacy Law and refers to our policies and practices effective on and after July 1st 2001.

This Privacy Policy explains the following:

  • Protecting the Confidentiality and security of client information
  • Who is covered by the Privacy Policy
  • Revisions to the policy
  • The types of information we have about you and where it comes from
  • Sharing information with affiliated companies
  • Sharing information for legal, business, and joint marketing purposes

Protecting the Confidentiality and Security of Client Information

We are very serious about protecting the personal and business information of our clients. For the purposes of this privacy statement, the term "clients" includes all personnel - paid and non-paid (e.g. owners, senior officers, managers, employees, and volunteers) - covered by our clients' organizational structures). Our privacy policy protects client information by granting select access to only those clients who need access to the data to do their work. Our affiliated companies only get access to data, if that data is needed to do their work. We also implement - as required by applicable federal regulations - physical, electronic, and procedural safeguards to guard our client's nonpublic information.

Who is Covered by the Privacy Policy:

Our privacy policy applies to any client (e.g. companies, educational facilities, entrepreneurs, government entities, or any other entity and their personnel and legal representatives) which utilizes freshStructure's Team Performance System ("TPS") and/or other freshStructure services or products. This privacy policy covers both current and former clients and treats them the same.

This notice also describes the privacy policy of our affiliated companies, except as stated in separate notices provided by the companies. Third parties who transact business with us, but who do utilize or purchase the TPS or other freshStructure services/products from us, are not covered by our privacy policy or this notice.

We reserve the option of revising this notice and our privacy policy from time to time. However, we will give our clients notice of the revised policy before disclosing client information other than as described in this notice.

Information We Collect

We collect and use information about you, our client, from various sources. The amount and nature of the information collected and used varies from transaction to transaction, but the information is one of the following five types:

  1. Information from you. Information you provide to us (e.g. names, addresses, email addresses, social security numbers, incomes, revenues, and sales levels) on applications, downloads, direct input, forms, and by other means
  2. Information from our experience and our affiliated companies' experiences and history (including client transaction history). Information about your transactions and account experience with us or our affiliated companies, such as parties to transactions, revenue or sales history, and communications and correspondence.
  3. Information from the experience of other parties. Information from outside sources or third parties regarding their employment, relationships, account experience, or transactions with you, or verifying representations made by you, such as your employees' history, sales history, or any other information pertinent to the performance of your job.
  4. Information from any job related reports. Information supplied by areas/departments within your organization and/or outside entities and agencies,.
  5. Other general information. Other general information we obtain about you (such as demographic information) that pertains to the performance of your job or use of freshStructure services and products.

Sharing Information with Affiliated Entities

We may disclose to our affiliated entities, all of the information we collect about you as described in each of the five categories above. This sharing permits us to operate our business more effectively. We do not share information with nonaffiliated third parties, other than described below under "Sharing Information for Legal and Routine Business Reasons and for Joint Marketing". Where they apply, we reserve limits and restrictions set by law as to sharing certain kinds of information with our affiliates.

Sharing Information for Legal and General Business Reasons and Joint Marketing

We may disclose any of the above five types of client information to outside entities when permitted by law. For example, this may include a disclosure in connection with a subpoena or similar legal process, a fraud investigation, recording documents in public records, an audit or examination, or the sale of your account to another financial institution. We may also share any of the above five types of client information outside of our affiliated companies if we have your consent, such as when you've requested to be contacted by other companies we work with.

We may also share all five types of client information above with companies that work for us, possibly including some of our own affiliated companies, to perform services or functions on our behalf. These companies may include organizations that might provide educational, training, software, hardware, programming, or certification services to businesses such as ours. We may also share the five types of client information above with companies that work for us to provide marketing, programming, and other services . These companies act on our behalf and, within the time required by law, will be required by our policy to be contractually obligated to keep the information that we provide to them confidential and to use the information that we provide to them confidential and to use the information only to provide the services we've asked them to perform for us.

Thank you for reading this notice and learning about our policy.

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